Project Administrator - Invoices

Brighter Futures Start Here

At Kmart it’s not just what you do, it’s who you are that makes every day living brighter.

You’ll be joining a diverse team who come together to collaborate globally around tech. With six purchases made every second, you’ll feel the impacts of the work you’ll do for our millions of customers every day. We’re focusing on being a customer-led, digitally enabled retailer. Our teams are working with really cool tech from AI/machine learning, IoT, cloud first solutions, to 3D virtual reality product checks and human sized robots named Tory. Join our team, choose your own path and work on projects that excite you.

Join the team

Our Technology Commercial and Workforce Planning Team is responsible managing our vendor relationships, payments, licencing, and cost control. Working closely with diverse stakeholders across our IT portfolio of over 900 staff, the team are drive cost reduction, improve efficiencies, optimise workflows, and promote continuous improvement throughout our technology initiatives.

As a Project Administrator in the team, you will be responsible for creating purchase orders, invoice reconciliation and payments process, ensuring we are timely and accurate in the payment of our suppliers, whilst maintaining cost ownership correctly within our technology portfolios.

What you’ll be doing

• Raising high volume of purchase orders within a tight timeframe
  Reconciling invoices, obtaining approvals to pay invoices, liaising with offshore accounts payable team and providing updates to suppliers
  Supplier registration.
• Ensure adherence with strict cost-control processes, ensuring accuracy and accountability within the technology portfolio.
  Actioning multiple, high volume, accounts enquiry inboxes.
• Accurately ensuring the processing of annual Operational Expenditure in the tens-of-millions including co-ordination with Finance team on journals required to the different legal entitites.
• Engaging with a diverse group of senior managers throughout the technology group to ensure accuracy and compliance of the organisation’s tech spend.
• Working within a tight-knit Commercial team to drive improvements to our processes and systems and identify opportunities for better efficiencies in our technology spending.

To be successful in this role you’ll have:

• Bachelor’s degree in business administration, Finance, or related field, or significant prior experience in a similar role.
• Demonstrated experience in a high-volume, accounts administration role and the ability to context shift, managing a high number of due invoices throughout a complex approval and payments process.
• Sound knowledge of enterprise procurement and payments systems, particularly SAP  and SAP Ariba.
• Outstanding communication skills and a pro-active approach to stakeholder engagement.

Perks and benefits we’ll offer you:

• Flexible hybrid working options through our Flex Where, Flex When, Flex Well policy, spending 60% of your week in our National Office
• We’ll provide multiple ways for you to learn from online micro-credentialing in Udemy, support to gain certifications to tech community events and more.
• Great career opportunities across the broader Wesfarmers Group.
• We offer inclusive leave and ongoing support for team members of all backgrounds and family circumstances.
• Free onsite parking when you’re required to come into the office.
• We want you to feel rewarded for your commitment and hard work that's why everyone gets the opportunity to participate in a bonus program.
• A team member discount card that gives you a discount at Kmart, Target, Bunnings, and Officeworks.
• A free OnePass membership offering free delivery across Kmart & Target on eligible products.
• Access to the Kmart for You benefits program which entitles you to exclusive discounts and benefits in the areas of entertainment, travel, lifestyle, and health – with over 60 suppliers!
• Reflection room, space for prayer, meditation, or time for yourself.
• Wesfarmers is Kmart’s parent company and each year eligible employees can elect to purchase shares through a salary sacrifice arrangement.

A place you can belong

We celebrate the rich diversity of the communities in which we operate. We are committed to creating inclusive and safe environments where all our team members can contribute and succeed. We believe that all team members should feel valued, respected and safe, and strive to ensure our recruitment process is accessible and welcoming, with applications encouraged from all candidates.

We encourage you to tell us about any workplace adjustments that you would like, by emailing kmartgroupcareers@kmart.com.au

Excited about this role, but not sure if you meet 100% of the criteria? We would still love to hear from you and encourage you to apply.

#LI-Hybrid